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Summer Camp FAQ

Summer Camp FAQs

What camps are offered for each age? When are camps offered?
 
NGFS Summer Camp offers four program levels:
  • Preschool Summer (ages 3-5)
  • Summer Adventures (rising 1st-4th graders)
  • Summer Explorers (rising 5th-6th graders)
  • Middle School Electives (rising 7th-9th graders)
Nine weeks of summer camp are offered for each program level beginning the week of June 10, 2019, and ending the week of August 5, 2019. To see the weekly themes, click on the program level links located on the left.
 
Where are the camps located?
 
NGFS has two campuses: Guilford Campus, located at 1128 New Garden Road, and Page-Frederiksen Campus, located at 2015 Pleasant Ridge Road. Program locations are:
  • Preschool Summer - Guilford Campus
  • Summer Adventures - Guilford Campus
  • Summer Explorers - Guilford Campus
  • Middle School Electives - Guilford Campus and Page-Frederiksen Campus (location depends on the week’s theme and will be announced in advance)

Bus shuttle service is offered between campuses so that families that have children participating in sessions on both campuses can drop off and pick up both participants at our Guilford campus. There is no fee to ride the shuttle.

What is the daily camp schedule? Is there childcare available before and after camp?
 

Camp runs from 9 a.m.-3:30 p.m. Student drop-off begins at 8:45 a.m. and pick-up ends at 3:45 p.m. Extended Care is available in the morning from starting at 8 a.m. and in the afternoon until 6 p.m.

Extended Care is charged as a flat rate with the following fee schedule: Morning care only (8-8:45) - $10/week; Afternoon care only (3:45-6) - $40/week; Morning and afternoon care - $50/week. You will be able to sign up for Extended Care at registration and make payment with camp sessions. 

What is the cost for summer camp?
 
Camp fees vary based on program level and camp themes. Summer 2018 camp fees are:
  • Preschool Summer - $150/session
  • Summer Adventures - $200-220/session
  • Summer Explorers - $200-220/session
  • Middle School Electives - $210/session

Camp fees cover the full camp day, 9 a.m.-3:30 p.m. Due to staffing and programming needs, we are unable to offer prorated fees. The exception is the week of July 4th, which is pro-rated for a four-day week as we are closed for the July 4 holiday.

How do I register and pay for camps?
 
Registration is completed online through the Registration and Fees page. Families returning from summer 2018 received an email notification on March 8, 2019, with login information for our registration site, CampSite. If you are a returning family from summer 2018 and did not receive the "password reset" email, please contact summer@ngfs.org. Once enrolled, you can access your CampSite account at any time through http://ngfssummer.campmanagement.com/campers.
 
When is payment due?
 
A non-refundable deposit of $25 is due for each session at the time of registration. The remaining balance of each camp (including Extended Care payment, if applicable) is due the week before each camp session. A balance reminder email will be sent the week before each camp.
 
Is there a registration discount?
 
Yes! Register by Friday, May 3, 2019, for the Early Bird discount - $10 off each session!
 
What if the camp I want to register for is full?
 
If a camp is full, you can sign up for the waitlist. You will be notified of available space via email.
 
How late am I able to register?
You may register for an open camp session up to Saturday before a session begins the following Monday. Registrations received after 5 p.m. on Friday before a session begins the following Monday will be assessed a late registration fee of $10. The late registration fee will be added to the session fee and both must be paid at the time of registration.
What if I need to change my registration?
If you need to make a change to your registration, send an email to summer@ngfs.org. Include the camper's name and details of the change you wish to make. Please send requests for registration changes as soon as possible and no later than 5 p.m. on Friday before the affected camp begins.
What if my child is unable to attend a camp that he/she is registered for?
 
If your child is unable to attend a camp, send an email to summer@ngfs.org as soon as possible and no later than 5 p.m. the Friday before the camp is scheduled to begin.
 
What is your refund policy?
If the cancellation is made within 5 business days of the week to be cancelled, a full refund minus the $25 non-refundable deposit will be issued. Alternatively, you can request to move the registration to another week of camp. Refunds for emergency/extenuating circumstances will be considered by camp administration. If a camper fails to show up for a camp session, and there has been no related communication, no refund will be issued. No-shows will be billed for the full camp session fee.
 
Do I need to sign my child in and out each day?
 
For the safety of your child(ren), you must accompany your child to and from camp each day where a staff member will sign your child in/out on the computer. At pick-up, you must sign your child(ren)out on the sign-out sheet.
You and your child(ren) must first check in at the check-in table each Monday, even if your child(ren) has attended a previous week. On Tuesday-Friday, you may go straight to the program rooms.
 
Should campers bring lunch and snack?
 
Campers must bring a lunch, snack, and water bottle each day. Campers in the Summer Adventures and Summer Explorers programs have the option to purchase Kona Ice for Wednesday afternoons. Campers in all program levels have the option to purchase pizza for Friday lunch. Middle School Electives are sometimes off campus on Fridays, so be sure to check the emailed agenda sent at the beginning of the week. Order forms and payment boxes are located in each program’s meeting room. Payment and order forms must be turned in by Wednesday morning for Kona Ice and by Friday morning for pizza.
 
What should my child wear to camp?
 
Children should wear comfortable play clothes and closed-toe shoes. No flip flops, please! In the event of specific dress needs, notification will be sent via email.
 
What if my child needs to take daily medication?
 
The medical form completed at registration includes detailed medical information. There you will indicate the medication, dosage, and schedule for administration. Medications must come in their original prescription/OTC containers and be clearly labeled with the child’s name. Medications are administered by camp directors only. Inhalers and Epipens, along with administration directions, are kept in a separate first aid kit that is carried by camp staff to each activity with the child.
 
Do camps go on field trips?
 
Some camps take field trips when appropriate for age and theme.  Field trips are announced in the parent email sent the week before each session begins. Preschool campers may be bussed across the street to enjoy the playground at New Garden Friends Meeting but otherwise do not take field trips. Middle School Electives regularly take field trips.
 
How are children grouped?
 
In the Summer Adventures program (rising 1st-4th graders), campers are separated into groups by age for activity periods where crafts and projects related to the weekly theme are completed. There are some opportunities for all Adventures campers to interact including, snack, lunch, morning and afternoon breaks, and some group games and projects. Preschool Summer (ages 3-5), Summer Explorers (rising 5th & 5th graders), and Middle School Electives (rising 7th-9th graders) are automatically grouped by age through the program level grade requirements.