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Summer Camp FAQ

Registration for Summer 2023 will open in mid-March.

 

Email summer@ngfs.org to be added to the contact list for the registration announcement.


 

Summer Camp FAQs

The COVID policies and protocols of the NGFS Summer Camp program will be consistent with the policies and protocols enacted during the school year. Last year's policies and protocols are defined in the Summer Camp 2023 Health Handbook; read the handbook here. 

Our plans, practices, and policies will evolve as COVID-19 conditions change. As we have learned in the past two years, we know our response to COVID-19 must be flexible. Our protocol will adapt to the changing conditions and challenges that COVID-19 presents. Any changes to our health protocols will be shared with our camp community through email.

All participants and families must understand and agree to adhere to summer camp health guidelines. Please be aware, these are one-week sessions; it is imperative that all participants follow the protocols and policies so that we are able to ensure the safety of everyone participating in our camp programs this summer.

Our basic sick policy is always in place. This includes:
  • Campers must stay home for at least 24 hours when sick (fever, nausea/vomiting/diarrhea, cold symptoms, cough, sore throat, etc)  
  • Hand and basic hygiene
  • Protocol may also include masking when indoors

As we get closer to the camp start date, we will send out additional information. The NGFS health team is available to address concerns and questions.  Please email health@ngfs.org for assistance.

 
NGFS Summer Camp offers three program levels to the general public:
  • Summer Adventures (rising 1st-3rd graders)
  • Summer Navigators (rising 4th-5th graders)
  • Summer Explorers (rising 6th-7th graders)

Preschool Summer (ages 3-5, who have not completed full-day kindergarten) will only be available to families enrolled at NGFS for the 2022-23 or 2023-24 school years.

Preschool Summer Camp: Weekly themes will be released in March 2023 and have previously included themes such as Dinosaurs, Oceans, Wonderful World of Colors, Sticky Science, and Animal Adventures.

For Adventures, Navigators, and Explorers: Weekly themes will be released in March 2023 and have previously included themes such as Mad Scientists, Farm to Table Fun, Outdoor Adventure, and Animal Crackers.

Camps are located on our Lower School campus (Guilford Campus) at 1128 New Garden Road.

Preschool Summer

Preschool camp runs on the same schedule as the school year, from 8:00 a.m.-2:30 p.m. Camper drop-off begins at 7:45 a.m. and pick-up ends at 2:45 p.m. Extended Care is available in the afternoon until 6 p.m. for an additional fee.

Summer Adventures, Navigators, and Explorers

Summer camp runs from 9 a.m.- 3:30 p.m. Camper drop-off begins at 8:45 a.m. and pick-up ends at 3:45 p.m. Extended Care is available in the morning from 8-8:45 a.m. and in the afternoon from 3:45-6 p.m for an additional fee.

Extended Care is charged as a flat rate with the following fee schedule: Morning care only (8-8:45); Afternoon care only (3:45-6); Morning and afternoon care. You will be able to sign up for Extended Care at registration and make payment with camp sessions.

  • We ask that you stay in your car when you drop off your child in the designated carpool lines (indicated with signs and staff). The car line for Preschool camp is located beside the Preschool building. The car line for Adventures, Navigators, and Explorers levels is located in front of the picket fence to the first playground area.
  • Arrival time will begin at 7:45 a.m. for Preschool and 8 a.m. for all other levels and will continue until camp begins (8:00 am for Preschool and 9 a.m. for all other levels). Please arrive during this window of time. 
  • If your child arrives late, please park in front of the school and walk your camper(s) to the main office where we can get them to their camp level. 
  • If you must pick your child up before camp is over, please park in front of the school and walk to the main office for assistance. A staff member will have your camper brought to the office. If this early pick-up is for a scheduled appointment, please notify us in advance by emailing summer@ngfs.org
  • For end of day pick-up, please proceed to the same carpool line for dismissal (2:30 for Preschool and 3:30 for all other levels). Staff will gather with campers by program levels and wait for the approved pick-up person(s) to pull up to the carpool space. If you are picking up from Extended Care, please feel free to pick up from the Extended Care room door after 3:45 p.m.
  • If the parent/guardian is not picking up, please make sure the person you send is on your authorized pickup list in CampSite. When they pick up, camp staff will verify identity at the car. Please ensure they have a valid ID with them and know our procedures.
Camp fees vary based on program level and camp themes. 
 
2023 Summer camp fees are:
  • Preschool Summer - $180-210/week
  • Summer Adventures - $210-275/session
  • Summer Navigators - $210-260/session
  • Summer Explorers - $210-275/session

Camp fees cover the full camp day. Due to staffing and programming needs, we are unable to offer prorated fees. The exception is the week of June 20th-23rd, which has been pro-rated for a four-day week as we are closed to honor the federal holiday of Juneteenth.

Registration is completed and payments are made online through CampSite.

A non-refundable deposit of $25 is due for each session at the time of registration. The remaining balance of each camp is due the Monday before each camp session begins; a balance reminder email will be sent. Balances that are not paid by 5 p.m. the Monday before the camp starts will be charged to the card on file.

There is also an option at registration to sign up for Auto Pay, where your card will automatically be charged for the session balance the Monday before the session begins.

If a camp is full, you can sign up for the waitlist in CampSite. There is no cost to sign up for the waitlist. You will be notified via email if a space becomes available.

You may register for a camp session up to 5 p.m. on Monday the week before the session begins for no additional fee. Registrations received after 5 p.m. on Monday the week before the session begins will be assessed a late registration fee of $20. The late registration fee will be added to the session fee and both must be paid at the time of registration.

If you need to make a change to your registration, please send an email to summer@ngfs.org. Include the camper's name and details of the change you wish to make. Please send requests for registration changes as soon as possible and no later than 5 p.m. on Monday the week before the affected camp begins.

If your child is unable to attend a camp, send an email to summer@ngfs.org as soon as possible and no later than the week before camp is scheduled to begin. For example, if your child is unable to attend camp the week of June 26, notice must be received by email no later than June 19.

If the cancellation is made by the Monday (one week) before the camp begins, a full refund minus the $25 non-refundable deposit will be issued. Alternatively, you can request to move the registration to another week of camp, if space is available. Refunds for emergency/extenuating circumstances will be considered by camp administration. If a camper fails to show up for a camp session, and there has been no related communication, no refund will be issued. No-shows will be billed for the full camp session fee.

Campers must bring a lunch, snack, and water bottle each day. We can not refrigerate or heat items. Please use ice packs for cold items and a thermos for warm items. Please choose containers that your camper can easily open and close, and help your child practice opening containers. For afternoon Extended Care, we provide a prepackaged snack.

We will be offering lunch order through My Hot Lunchbox. We will provide instructions when details are finalized.

Children should wear comfortable play clothes (that can get dirty) and closed-toe shoes. No flip flops, please! In the event of specific dress needs, notification will be sent via email or the parent letter that will be emailed the week before each camp.

We regularly evaluate and update our COVID-19 policies and masking requirements for all members of our community. Currently, masks are optional indoors and outdoors. As we get closer to the camp start date, we will share updated Covid-19 policies for summer camp.

For 2023 Summer Camp, we are in the process of changing our camp medication guidelines.

Preschool Summer will remain on campus for all camp activities.

Summer Adventures will remain on campus for all camp activities.

Summer Navigators and Summer Explorers will offer field trips utilizing bus transportation following all Camp health policies. Trip offerings will be provided in each week’s theme description by level.  If restrictions due to Covid-19 change, we will adjust according to the NGFS Covid-19 policies and families will be informed well in advance of this change as well as at least one week before the affected camp week begins.


Summer 2022 Adventures (rising 1st-3rd) campers on an epic quest during Knights and Castles week.

 

MS Open House