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Summer Camp FAQ

Summer Camp FAQs

The COVID policies and protocols of the NGFS Summer Camp will be consistent with the policies and protocols as defined in the Summer Camp 2022 COVID Handbook; read the handbook here. 

Our plans, practices, and policies will evolve as COVID-19 conditions change. As we have learned in the past two years, we know our response to COVID-19 must be flexible. Our protocol will adapt to the changing conditions and challenges that COVID-19 presents. Any changes to our health protocols will be shared with our camp community through email.

All participants and families must understand and agree to adhere to summer camp health guidelines. Please be aware, these are one-week sessions; it is imperative that all participants follow the protocols and policies so that we are able to ensure the safety of everyone participating in our camp programs this summer.

Our basic sick policy is always in place. This includes:
  • Campers must stay home for at least 24 hours when sick (fever, nausea/vomiting/diarrhea, cold symptoms, cough, sore throat, etc)  
  • Hand and basic hygiene
  • Protocol may also include masking when indoors

As we get closer to the camp start date, we will send out additional information. The NGFS health team is available to address concerns and questions.  Please email health@ngfs.org for assistance.

 
NGFS Summer Camp offers four program levels: 
  • Preschool Summer (ages 3-5, who have not completed full-day kindergarten)
  • Summer Adventures (rising 1st-3rd graders)
  • Summer Navigators (rising 4th-5th graders)
  • Summer Explorers (rising 6th-7th graders)

Preschool Summer Camp is part of the NGFS Year Round Preschool option and runs for nine weeks, beginning June 13, 2022 and ending on August 12, 2022. Weekly themes will be released in March and will include themes such as Dinosaurs, Oceans, Wonderful World of Colors, Sticky Science, and Animal Adventures.

For Adventures, Navigators, and Explorers, there are seven weeks of camp beginning June 13, 2022 and ending on July 29, 2022. Weekly themes will be released in March and will include themes such as Mad Scientists, Farm to Table Fun, Outdoor Adventure, and Animal Crackers.

To see the weekly themes, click on the program level link for the grade range of your camper.

Camps are located on our Lower School campus (Guilford Campus) at 1128 New Garden Road.

Preschool Summer

Preschool camp runs on the same schedule as the school year, from 8:00 a.m.-2:30 p.m. Camper drop-off begins at 7:45 a.m. and pick-up ends at 2:45 p.m. Extended Care is available in the afternoon until 6 p.m. for an additional fee.

Summer Adventures, Navigators, and Explorers

Summer camp runs from 9 a.m.- 3:30 p.m. Camper drop-off begins at 8:45 a.m. and pick-up ends at 3:45 p.m. Extended Care is available in the morning from 8-8:45 a.m. and in the afternoon from 3:45-6 p.m for an additional fee.

Extended Care is charged as a flat rate with the following fee schedule: Morning care only (8-8:45) - $20/week; Afternoon care only (3:45-6) - $50/week; Morning and afternoon care - $70/week. You will be able to sign up for Extended Care at registration and make payment with camp sessions.

Please abide by the following guidelines when dropping off and picking up your camper(s).
  • We ask that you stay in your car when you drop off your child in the designated carpool lines (indicated with signs and staff). The car line for Preschool camp is located beside the Preschool building. The car line for Adventures, Navigators, and Explorers levels is located in front of the picket fence to the first playground area.
  • Arrival time will begin at 7:45 a.m. for Preschool and 8 a.m. for all other levels and will continue until camp begins (8:00 am for Preschool and 9 a.m. for all other levels). Please arrive during this window of time. 
  • If your child arrives late, please pull up to the picket fence in front and call the school, (336)-299-0964, to arrange for a staff member to come out and escort camper to their classroom. 
  • If you must pick your child up before camp is over, please park in front of the school and call the school, (336) 299-0964. A staff member will escort your camper to your car. If this early pick-up is for a scheduled appointment, please notify us in advance by emailing summer@ngfs.org. For end of day pick-up, please proceed to the same carpool line for dismissal (2:30 for Preschool and 3:30 for all other levels). Staff will gather with campers by program levels and wait for the approved pick-up person(s) to pull up to the carpool space. If you are picking up from Extended Care, please feel free to pick up from the Extended Care room door after 3:45 p.m.
  • If the parent/guardian is not picking up, please make sure the person you send is on your authorized pickup list in CampSite. When they pick up, camp staff will verify identity at the car. Please ensure they have a valid ID with them and know our procedures.
Camp fees vary based on program level and camp themes.
  • Preschool Summer - $170-200/week
  • Summer Adventures - $200-245/session
  • Summer Navigators - $200-245/session
  • Summer Explorers - $200-245/session

Camp fees cover the full camp day. Due to staffing and programming needs, we are unable to offer prorated fees. The exceptions are the weeks of June 21st-24th and July 5th-8th, which have been pro-rated for four-day weeks as we are closed to honor the federal holidays of Juneteenth and July 4th. 

Registration is completed and payments are made online through CampSite. See directions on the Registration and Fees page.

A non-refundable deposit of $25 is due for each session at the time of registration. The remaining balance of each camp is due the Monday before each camp session begins; a balance reminder email will be sent. Balances that are not paid by 5 p.m. the Monday before the camp starts will be charged to the card on file.

There is also an option at registration to sign up for Auto Pay, where your card will automatically be charged for the session balance the Monday before the session begins.

If a camp is full, you can sign up for the waitlist in CampSite. There is no cost to sign up for the waitlist. You will be notified via email if a space becomes available.

You may register for a camp session up to 5 p.m. on Monday the week before the session begins for no additional fee. Registrations received after 5 p.m. on Monday the week before the session begins will be assessed a late registration fee of $20. The late registration fee will be added to the session fee and both must be paid at the time of registration.

If you need to make a change to your registration, please send an email to summer@ngfs.org. Include the camper's name and details of the change you wish to make. Please send requests for registration changes as soon as possible and no later than 5 p.m. on Monday the week before the affected camp begins.

If your child is unable to attend a camp, send an email to summer@ngfs.org as soon as possible and no later than the week before camp is scheduled to begin. For example, if your child is unable to attend camp the week of June 27, notice must be received by email no later than June 20.

If the cancellation is made by the Monday (one week) before the camp begins, a full refund minus the $25 non-refundable deposit will be issued. Alternatively, you can request to move the registration to another week of camp, if space is available. Refunds for emergency/extenuating circumstances will be considered by camp administration. If a camper fails to show up for a camp session, and there has been no related communication, no refund will be issued. No-shows will be billed for the full camp session fee.

Campers must bring a lunch, snack, and water bottle each day. We can not refrigerate or heat items. Please use ice packs for cold items and a thermos for warm items. Please choose containers that your camper can easily open and close, and help your child practice opening containers. This is especially important this year to reduce the number of items students and teachers touch each day. For afternoon Extended Care, we provide a prepackaged snack.

Starting the week of June 13 and ending the week of July 25, there is an option to order hot lunch through My Hot Lunchbox, which will drop off food orders through contactless delivery. My Hot Lunch Box partners with local restaurants: Red Robin, Jason’s Deli, Zaxby's, Salsarita’s, and Jets Pizza. Directions will be provided several weeks before camp begins. If ordering hot lunch, please remember to send a snack and water bottle. See the next question for directions for the My Hot Lunchbox service.

Optional hot lunch ordering service:

My Hot Lunchbox drops off food orders through contactless delivery. 

Get Started with My Hot Lunchbox.

Order Now! There is also a link to this page on the home screen of the NGFS app. 

If you have any questions, please contact My Hot Lunchbox at (888) 894-8295 or email: info@myhotlunchbox.com.


 

Children should wear comfortable play clothes (that can get dirty) and closed-toe shoes. No flip flops, please! In the event of specific dress needs, notification will be sent via email or the parent letter that will be emailed the week before each camp.

We regularly evaluate and update our COVID-19 policies and masking requirements for all members of our community. Currently, masks are required indoors and optional outdoors. As we get closer to the camp start date, we will share updated Covid-19 policies for summer camp.

The Medical Information form, completed during registration, includes detailed medical information. There you will indicate the medication, dosage, and schedule for administration. Medications must come in their original prescription/OTC containers and be clearly labeled with the child’s name. Medications are administered by camp directors only. Inhalers and Epipens, along with administration directions, are kept in a separate first aid kit that is carried by camp staff working directly with the camper.

Preschool Summer will remain on campus for all camp activities.

Summer Adventures typically remains on campus for activities with the exception of Animal Crackers week where we will be traveling to the NC Zoo in Asheboro. 

Summer Navigators and Summer Explorers will offer field trips utilizing bus transportation following all Camp health policies. Trip offerings will be provided in each week’s theme description by level.  If restrictions due to Covid-19 change, we will adjust according to the NGFS Covid-19 policies and families will be informed well in advance of this change as well as at least one week before the affected camp week begins.



Preschool campers love the interactive story Mix It Up! during 2021 Wonderful World of Colors week.